Updates of version 2.10

RFP - Request for Proposal
Price and quality in one process

The new event type for quotation and questionnaire in one document

With the RFP, FUTURA Smart offers you a new event type that combines the best of an RFQ and a questionnaire. Your suppliers submit both their prices and their answers to your qualitative requirements in one single document – you then evaluate, compare and award everything in one place.

It's that simple:

• Guided creation in the RFP Cockpit: Compile items, questionnaire and suppliers in clear steps, review them and publish.

• One quotation – prices and answers: Suppliers enter item prices and answer your questionnaire in one document. Until the submission deadline, they can revise and resubmit their quotation at any time.

• Straight to the purchase order: Create a purchase order from the selected quotation in just a few clicks and transfer it directly to SAP.

RFP - Request for Proposal
Quality first, then price

Fair and traceable award decisions

In an RFP, you open answers and quotations in two separate steps. Quotations can only be opened once the answers have been opened. This ensures that your qualitative evaluation is not influenced by knowledge of the prices.

• Evaluate answers: Rate each supplier answer on a scale from 0 to 10. Your ratings are saved as an evaluation document that you can edit or delete at any time – the total score is recalculated automatically.

• Score matrix: Compare the results of all selected suppliers at a glance – with scores per question, per section and in total, sorted in descending order by best result.

• Quotations in detail: Open any opened quotation with one click from the quotation list and conveniently download all of its attachments as a ZIP file.

Price comparison
Compare, negotiate, decide

Price comparison in the RFP with negotiation scenarios

The proven price comparison is now also available in the RFP – in standard and cross view and with export to Excel. New is the option to map negotiation scenarios directly in the price comparison:

• Create quotation clones: Create a copy of a quotation without changing the supplier's original quotation.

• Record negotiation results: Adjust the unit price, delivery time, CO2 value and comment in the clone, and specifically select or deselect individual items.

• Compare scenarios: The original and its clones appear side by side in the price comparison – so you can immediately see the impact of a negotiation result.

RFP - Request for Proposal
Adapt flexibly, communicate transparently

Stay in control of running events at all times

• Changes during a running event: Header data, attachments, items, questionnaire and supplier list can still be edited after the start. You release your changes collectively – suppliers are automatically informed by e-mail.

• Messaging: Communicate with your suppliers directly in the RFP as usual – including attachments.

User interface
Always know where you are

Modern look and breadcrumb navigation

FUTURA Smart now comes with a refreshed, consistent design. Also new is the breadcrumb navigation in the buyer and supplier portal: You can see where you are at any time and jump back to any higher level with a single click.

More new features
A compact overview

• Material number in the Excel export of the price comparison: The material number is now exported in a separate column right next to the short description – in RFQ and RFP. Leading zeros are retained, so you can filter and sort the data directly in Excel and match it against your SAP material master data.

• No more duplicate quotations: When creating a quotation or answer document in RFQ, RFI and RFP, each document is reliably created only once – even after multiple clicks.

• Clearer PR Cockpit: In the "Individual items" mode, titles from SAP item hierarchies are no longer displayed in the result list.

• Faster to required fields: In the item details window, the view automatically scrolls to the validation message.

Bug fixes
More stability in your daily work

• GAEB X83 export with index level: If a GAEB file with an additional index level was imported, the supplier's X83 export produced an incorrect item list structure. The structure is now transferred correctly.

• Order of remark items in the X83 export: If a title contained several remark items, they were moved to the beginning of the title in the supplier's X83 export. The original order is now retained.

• Ordinal numbers in the quotation PDF: Long ordinal numbers overlapped the short description of the item in the quotation PDF. This has been fixed.

• Title totals in the price comparison: If a title was deleted before starting another quotation round, the totals of the remaining titles were missing in the price comparison. They are now displayed correctly.

• Saving in the questionnaire: Changes to questions or sections are now reliably saved when leaving the field.

• Inviting new users: The confirmation link in the invitation e-mail for new users led to an error page. This now works properly again.