Updates of version 1.21

The “Easy Access” function is an alternative and faster way for your supplier companies to gain direct access to their account and to RFQs. By using this function in RFQs, newly created suppliers receive a “Magic Link” in the invitation when a RFQ is published. This link forwards them directly to their account with the content of the RFQ. The registration process is skipped this way. The suppliers are given immediate access to the RFQ and can start preparing the quotations right away.

This option must first be activated by us. If you would like to use the "Easy Access" function, please let us know via your administrator. If you already have this option available, you can now find it on the cover sheet of the RFQ under Settings.

The following links will take you to the help articles for setting the option:
Setting the option in a purchase requisition request
Setting the option in a material request
Setting the option in a contract request
Setting the option in a free text request

If you use this option in RFQs, the initial “Magic Link” will already be available in the invitation email to the RFQ for newly created suppliers. If the original link will no longer be available at a later time or if the link expires, then the suppliers can easily request a new “Magic Link” at any time via the FUTURA Smart login portal (similar to a forgotten password function).

This alternative and faster login method can also be used by already registered users of supplier companies.

The description for suppliers can be found here (Supplier Support Center):
Login via a "Magic Link"

From this version onwards, you can store global documents under your company profile and configure them accordingly so that the attachments are automatically inherited to the requests.

The following link will take you to the help article for managing global documents: Managing global documents

In the creating process of a RFQ, you can now set that a fully priced item list must be submitted by the suppliers as a quotation. Therefore, on the cover sheet, you can now set the new option "Quotation must be fully priced".

In the creation process and upon the quotation is being submitted by the supplier, the system checks whether all items have been filled out with prices. It is not possible to submit a quotation in case of missing prices. In addition to a corresponding information text, the supplier gets the missing prices marked in the item list.

The following links will take you to the help articles for setting the option:
Setting the option in a purchase requisition request
Setting the option in a material request
Setting the option in a contract request
Setting the option in a free text request

You can now copy whole RFQs. In the left navigation pane of any kind of request list, find the respective RFQ and use the copy function with the button “Copy” on the right.

The following link will take you to the help article for this function:
Copying requests for quotation

From this version onwards, you can use the new menu option in the “Quotations” tab of the RFQ to download all attachments uploaded by the supplier simultaneously and as a ZIP file. If numerous attachments have been uploaded, theses attachments no longer have to be downloaded individually.