Updates of version 1.15

From the new version 1.15 onwards, you can have your supplier address book cleaned up automatically, which leads to a deletion by the system of all supplier data entries that have not yet been used in a specified period of time.

You can specify the period of time for the automatic deletion (e.g. 90 days). It starts from the date the supplier was created in the address book. A supplier is considered "used" when he has been assigned to a request for quotation, and it has been launched.

This is a measure that can be taken due to data protection regulations. You can recreate a supplier account at any time despite using this setting.

This requires a configuration on the part of FUTURA. Let us know via your administrator if you would like to use this feature.

With FUTURA Smart, you can now also create free text items. You can create these via an own and new provided type of request for quotation with exclusively freely created items or add them to the already known and used request type for purchase requisitions.

If you only intend to purchase free text items, then use the new Sourcing Cockpit and create them via the new request for quotation type "New request (free text)"

To the help articles:

Create a free text request

Adding free text items to the purchase requisition list

A request for quotation is now automatically created as soon as you switch from the tab "Header data" to the next tab "Items” in the creation process. In this case, the request will be given the new status "In preparation". This allows you to prepare several processes and work on them at a later time. This could be necessary, if e.g. information still need to be obtained. For this purpose, you now also have a separate listing of requests for quotation that have this status.

In the overview lists, request for quotations "In preparation" can be deleted as needed with the trash can button.

In the process of creating a request for quotation of the new type "Free Text" via the Sourcing Cockpit, you determine in advance which currency is to be used exclusively for the entire process. All items you create will then have this currency preselected. You can maintain the currency in the first tab "Header data" of the request for quotation.

In the request for quotation type "Purchase requisition", the currency is set as usual based on the selected purchase requisition items.

Define as well the language of the master data. The language determines the display of the base units used in the request, which are displayed in this form to your suppliers in the items list. Defined base units from the SAP master data of the German language, such as ST (Stück), are automatically translated into the English equivalent PC (Pieces).

Via a daily automatic master data import, the base units from SAP are now maintained in FUTURA Smart. These are taken into account for the languages German and English.

For your suppliers, it has now been enabled for them to take the entered quotation number of the respective request for quotation in their quotation list for a better overview and sorting.