Updates of version 1.12

Since version 1.11, you can already completely revise the supplier list in your current request for quotation. You can add, deactivate, and reactivate suppliers if necessary.

These feature(s) are now explained in more detail in the following new articles:

Editing/changing a request for quotation

Adding suppliers to an ongoing request for quotation

Deactivating / reactivating suppliers in an ongoing request for quotation

The item list can now be adjusted in an ongoing request. You can add items, read and update existing purchase requisition items, and manage the attachments. Attachments that have been added to new items in SAP are imported into FUTURA Smart when they are updated.

The following articles explain these features in more detail:

Editing/changing a request for quotation

Revising the item list of an ongoing request for quotation

Updating purchase requisition items from SAP

A quotation that has already been submitted by the supplier can now be revised by the supplier within the submission deadline. If your request is still in the status "Ongoing" (submission deadline has not yet passed), he can reprice the item list, add attachments, etc. by calling up the quotation again. A revision of the quotation is necessary in particular if you, as the Buyer, have made changes to the item list that have invalidated the quotation.

The following article from the Supplier Support Center explains this feature to the user in more detail:

Change or revise quotation

In the overview of quotations, orders and contract numbers are now listed separately and next to each other.

Evaluating quotations / Placing purchase orders and contracts in SAP

To track the status of suppliers, you will see a new icon for an invalid bid in the request. An invalid quotation arises if you revise your item list after an quotation has already been submitted.

The current status cycle looks like this (see image). The following article explains in more detail how to change the item list in an ongoing RFQ:

Adding items in an ongoing request

The readability of the pdf printout of the request for quotation has been optimized for the supplier. The previously incorrectly displayed umlauts are now displayed correctly.

The supplier can generate a pdf file of your RFQ with a mouse click.

The supplier can find out how the pdf printout works in the Supplier Support Center under the following article:

Downloading a request for quotation as a PDF file

You can now search for specific users in the user management. For the search, you can use the information from the column options available below.

In the following article, we will explain this area in more detail:

List of users / User management

The notification messages for incorrect operation by the user have been revised and optimized in the application.

When deactivating supplier companies in ongoing requests for quotation, they will be notified by email that the request is no longer available for processing in their account. Suppliers will be informed as follows: