Updates of version 2.2

You will now receive a detailed error list showing all issues that prevented the successful import of the Excel or GAEB file when creating the item list.

Example error messages:

• 🟥 Required field is missing - e.g. quantity, short text, base unit

• 🟥 Invalid value - e.g. base unit, plant, material group

• 🟥 Title structure error - e.g. "Title has no parent title"

• 🟥 GAEB-specific errors - e.g. invalid GAEB XML structure

• 🟥 Incorrect or unsupported GAEB file type - e.g. only X81, X82, X83 and X86 as file type

• 🟥 Invalid currency

• 🟥 Etc.

The new error log function now provides you with significantly greater transparency regarding all issues that occurred during the import, giving you a clear and comprehensible overview of the affected items. Thanks to the precise indication of line numbers and incorrect fields, you can quickly identify the causes and correct them in a targeted manner. In addition, the import log can be easily copied and shared, for example, with colleagues or the FUTURA support team to efficiently support the analysis and resolution of errors.

With this enhancement, you can now use Note Items in your item lists to add additional information, remarks, or comments.

You can create a note item directly in the Sourcing Cockpit using the new Create Note Item button and enter both a short and detailed description. Note items can be placed below titles, between existing items, or above the item list.

Note items are also included when importing GAEB files, ensuring that all relevant information is fully transferred.

With this new feature, you can make your item lists even more structured, transparent, and meaningful.

From now on, the familiar message function from RFQs is also available in RFIs. This allows you to communicate directly and easily with your suppliers without leaving the RFI.

In the RFI Cockpit, a new Messages tab is now available and visible to both buyers and suppliers. Messages can be created, received, and sent here. Just like in the existing RFQ functionality.

Both parties can also exchange attachments with their messages, such as documents or additional information.

From now on, you can add the Requiring Confirmation option to attachments in RFIs on the cover sheet. Even for ongoing RFIs, you now have the possibility to subsequently set or remove the confirmation requirement for existing or newly added attachments.

Implications for suppliers:
If an RFI contains at least one unconfirmed attachment, suppliers will initially only see the Cover Sheet and Messages tabs. The rest of the RFI information remains hidden until all required attachments have been confirmed. This ensures that all participating companies have acknowledged important documents before continuing with the process.

All active suppliers must confirm these attachments before they can proceed with the RFI. Suppliers who are invited later or reactivated must also confirm all attachments that are still marked as requiring confirmation.

In addition to the existing overview of RFQs, the dashboard now also displays a new tile called “In preparation”. This tile shows all RFQs that have been initiated but not yet published.

Within the list, the entries are sorted by their creation date, with the most recently created RFQ appearing at the top. By clicking on an RFQ in this list, you can open it directly in the wizard dialog, allowing you to easily review, edit, or continue working on the prepared request.