Creating RFIs / RFQs in 5 steps

This section describes how you can use RFIs and RFQs in FUTURA Smart to obtain answers to questionnaires from your suppliers or to tender requirements.

At the bottom of this page, select your first step to the respective transaction type. At the bottom of each following page, you can click the link provided to go to the next steps of each transaction type until it is finally published.

Attach any documents to the transaction type. Transfer suppliers from your FUTURA Smart or SAP address book and start the process. The invited suppliers are given access to the transaction and can quickly and easily submit their answers to questionnaires or quotation prices via FUTURA Smart. Track the processing status of each supplier in real-time. This means that you always have an overview of which suppliers have already been active in your transaction.

With requests for information (RFI), FUTURA Smart offers you a score matrix to evaluate the submitted answers based on your questionnaires. You can then use this as a basis or qualification for subsequent RFQs.

For requests for quotation (RFQ), FUTURA Smart offers you a flexibly adaptable price comparison list for evaluating quotations. You can revise these quotations and thus document the results of negotiations. The evaluated quotations at the end of an RFQ can be ordered directly and transferred to your SAP system and/or contracts can be created.

On the following pages, you will learn how the RFI, Purchase Requisition, Material, Contract, and Sourcing cockpits are structured in FUTURA Smart. You will also find step-by-step instructions for the following functions:

• Creating questionnaires for RFIs

• Selecting and adding items from purchase requisitions, material catalogs, or contracts

• Creating free-text items and generating RFQs from them

Select your desired topic below: