Adding suppliers to requests
In an ongoing or closed request for quotation, you can either add more suppliers or you can deactivate or reactivate invited suppliers. This article will show you how to add more suppliers to your request for quotation.
You can find out how to deactivate or reactivate suppliers in an ongoing or closed requests here:
Please note:
For auditing reasons, you can no longer remove listed suppliers completely off the request for quotation if it has already been started at least once. From then on, you can only deactivate listed suppliers.
To make changes to the list of suppliers in an ongoing or closed request for quotation, please click on the button "Edit request for quotation" which is available in any tab of the request.
Button for editing the request for quotation
This will enable the editing mode (draft) in the request for quotation and you can make the necessary changes or additions to the list of suppliers. To do that, please select the tab "Suppliers" and click on the button "Add supplier".
Button for adding suppliers
In the following window, you can search and select additional suppliers. In the search field on the left side above the list, you can filter by business partner number (SAP vendor number), company name, e-mail address or domain. All search results will be displayed below.
Searching for suppliers
By clicking on the plus button to the right of the e-mail address, you can add the supplier to the request for quotation. When you add the supplier, a short message will appear in the top right corner to indicate that the supplier has been successfully added.
Adding suppliers
Returning to the request for quotation
Once you have finished selecting suppliers, you can return to the request for quotation by clicking on the button "To the request for quotation" in the top right corner. This will take you back to the "Suppliers" tab of the request for quotation.
When adding suppliers in ongoing requests:
Now click on "Release change" at the top right of the request for quotation. You will be asked whether you wish to release the changes. As no changes were made to the content of the request for quotation in this process of supplier management, suppliers who were actively listed in the request for quotation before the adjustment will not be informed of these changes.
Button for releasing the change
Please click on the button "Release" to confirm. This sets the request for quotation back to the ongoing status and the newly added suppliers will be informed by the system via e-mail.
Button for releasing changes
When adding suppliers in closed requests:
Since the requests is in the status “Closed”, you can release the changes by clicking on the "Start new round" button. If you have already maintained a valid submission date on the “Cover Sheet” tab, the new quotation round with the change of the supplier participants will be released without any message.
Button to start a new round