Deactivating / reactivating suppliers in requests
Suppliers that you have added to the request can be deactivated in the ongoing process after it has been published. The same options for the subsequent management of suppliers are also available to you, if you want to start further quotation rounds after a deadline has expired (status "Closed"). The procedure is identical in both cases and will be explained to you on the following pages.
Deactivated suppliers will no longer have access to the request. However, a quotation that has already been submitted is retained and is still available in the system for the deactivated supplier. The same applies to you as the purchaser. The quotation remains available for your evaluation.
A deactivated supplier can be reactivated at any time. In this case, the supplier will have access to the request again.
You can find out how to add new suppliers to an ongoing or closed request for quotation on the following page: Adding suppliers to requests
Please note:
For auditing reasons, you can no longer remove listed suppliers completely off the request for quotation once it has been started. From then on, you can only deactivate listed suppliers.
Please activate the editing mode in the request for quotation by clicking on the button "Edit request for quotation”.
Button for editing the request for quotation
Now you can deactivate or activate a supplier by clicking on the button with the "eye" icon on the "Suppliers" tab. A crossed-out eye indicates that the supplier is deactivated.
Button for deactivating / activating suppliers
Returning to the request for quotation
Once you have finished making the necessary changes, you can return to the request for quotation by clicking on the button "To the request for quotation" in the top right corner. This will take you back to the "Suppliers" tab of the request for quotation.
When adding suppliers in ongoing requests:
Now please click on "Release change" at the top right of the request for quotation. You will be asked whether you wish to release the changes. As no changes were made to the content of the request for quotation in this process of supplier management, suppliers who were actively listed in the request for quotation before the adjustment will not be informed of these changes.
Button for releasing the change
Deactivated suppliers will receive a notification by e-mail that the request for quotation has been removed. All newly added and, if applicable, reactivated suppliers will receive an official invitation to the requests for quotation.
Please click on the button "Release" to confirm. This sets the requests for quotation back to the ongoing status and the deactivated or reactivated suppliers will be informed by the system via e-mail.
Button for releasing changes
When adding suppliers in closed requests:
Since the request is in the status “closed”, you can release the changes by clicking on the "Start new round" button. If you have already maintained a valid submission date on the header data tab, the new quotation round with the adjusted change of the supplier participants will be released without any message.
Button to start a new round